Landautomate keeps an operating calendar for independent landlords: what needs doing on a rental, when it is due, and why. This page is the Virginia content from our reviewed rule base. Every item below carries its sources and the date we last checked them.
This guide is the reading version of our Virginia rule base. In the app, the same rules become dated tasks on each of your Virginia properties, timed to your purchase date, lease dates, property age, and climate, with an email before each one is due. The free preview shows a sample of that schedule for Virginia in under a minute, no account needed.
Virginia landlords commonly track 5 state and local compliance obligations, each listed below with its schedule, its sources, and the date we last verified it. Among them: inspect smoke alarms and give tenants the annual certification, pay Virginia SCC annual registration fee if property is held in an LLC, and pay the December 5 real estate tax installment if your locality bills on that date.
Virginia landlords must give tenants a written certificate that all smoke alarms are present, have been inspected, and are in good working order, and because the Code calls for it no more than once every 12 months, a yearly inspection with a signed certificate for each tenant meets the duty and documents that the alarms work.
Virginia LLCs, and out-of-state LLCs registered to do business in Virginia, owe the State Corporation Commission a $50 annual registration fee by the last day of the month they were organized or registered, starting the year after formation, and a late payment adds a $25 penalty, while a fee still unpaid by the last day of the third month after the due date automatically cancels the LLC or its Virginia registration.
If your city or county has a real estate tax installment due December 5, paying by that date avoids the late penalty and interest your locality may add, so check the due dates on your own tax bill or confirm that your lender pays it from escrow.
If your city or county has a real estate tax installment due June 5, paying by that date avoids the late penalty and interest your locality may add, so check the due dates on your own tax bill or confirm that your lender pays it from escrow.
Virginia caps security deposits at two months' rent and requires an itemized written notice of the deposit, any deductions, and any refund within 45 days after the tenancy ends or the tenant moves out, whichever is later, so a yearly review of your move-out steps and the two years of deduction records the law requires, plus certified mail with return receipt to prove the date, guards against a willful violation that lets a court order the whole deposit returned with actual damages and attorney fees.
The free preview takes your state and property facts and shows the schedule Landautomate would run for you, no account needed. Every new account starts with a 30-day free Pro trial, no card required.
Landlords in Virginia plan upkeep around a temperate climate: this guide lists 9 seasonal maintenance items for Virginia in calendar order, each with its timing and the date we last verified it. Among them: schedule termite and moisture inspection before spring swarm season, exterior paint and siding moisture check, and smoke and CO detector seasonal test.
Eastern subterranean termites usually swarm in Virginia from March to May on warm days after rain, so an early March inspection for mud tubes, damaged wood, and moisture at the foundation catches an infestation before the damage spreads.
Checking paint and siding after the wet season prevents rot and moisture intrusion in mild climates.
An annual full test of smoke and CO detectors (beyond battery swaps) confirms every alarm actually sounds.
Tropical storms or their remnants reach Virginia about once a year during the June 1 to November 30 hurricane season, and heavy rain is their most common effect, so a May check of the roof plus clear gutters, downspouts, and drains helps keep storm water out of the building.
A shoulder-season HVAC service keeps heating and cooling efficient before temperature swings.
Virginia's humid climate brings warm, moist summers that can push basements and crawlspaces into mold-growth conditions, so a June check of crawlspace vapor barriers, ventilation, and dehumidifiers, aiming to hold indoor humidity below 60 percent, protects the structure and indoor air quality.
Servicing furnaces, heat pumps, and boilers in mid September, before heating demand picks up in October and first freezes reach Virginia's mountains, helps keep heat reliable and avoid emergency no-heat calls once contractors get busy for winter.
First freezes typically reach Virginia's mountains in October (as early as late September in the highest valleys), most of the piedmont from late October into early November, and Hampton Roads in late November, so draining hose bibs and exterior lines and insulating exposed pipes, including in vacant properties, before then helps prevent costly burst pipes.
Inspecting the roof and gutters before autumn rains prevents leaks during the wettest months.
Every rental needs the same baseline care regardless of state: this guide tracks 16 recurring upkeep items, each with its schedule and the date we last verified it. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement.
Organized records make tax filing accurate and deductions defensible.
Clear gutters prevent water intrusion, foundation, and roof damage.
Clean filters protect HVAC equipment and keep energy costs down.
Confirms coverage limits and premiums still match the property risk.
Keeps the ownership entity in good standing with state filings.
Planning renewals ahead of time reduces vacancy and turnover costs.
Keeps small maintenance issues from turning into expensive repairs.
Verifies owner cash distributions reconcile with rent and expenses.
Early pest detection prevents structural damage and habitability complaints.
Reviewing assessments can surface appeal opportunities and budget changes.
Confirms rent was received on time and surfaces collection issues early.
Keeps rent aligned with market rates and local rent regulations.
Working smoke and CO detectors are a life-safety and legal requirement.
Confirms vacant-property utilities stay at minimal service so pipes, alarms, and sump pumps keep working.
Catches billing errors and unexpected usage spikes on property utilities.
Regular walkthroughs of a vacant property deter break-ins, squatting, and unnoticed damage.
Our reviewed rule base currently lists 5 state and local compliance obligations that Virginia landlords commonly track. Among them: inspect smoke alarms and give tenants the annual certification, pay Virginia SCC annual registration fee if property is held in an LLC, and pay the December 5 real estate tax installment if your locality bills on that date. Each obligation shows its schedule, the sources it was checked against, and the date we last verified it. This guide is general information for planning reminders, not legal advice.
The Virginia guide lists 9 seasonal maintenance items timed to a temperate climate, in calendar order. Among them: schedule termite and moisture inspection before spring swarm season, exterior paint and siding moisture check, and smoke and CO detector seasonal test. Landautomate turns each item into a dated reminder on your property calendar so the work is planned before the season arrives.
Alongside state specific work, the Virginia guide tracks 16 baseline upkeep items that apply to nearly every rental. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement. These recur on a regular schedule, and Landautomate schedules each one automatically for every property you add.
Every rule in the Virginia guide goes through human review before it is published, and each rule shows the date we last verified it. Each compliance obligation links the primary sources it was checked against. Laws and deadlines change, so if you believe something here is outdated or incorrect, contact us at support@landautomate.com and we will review it promptly.
The same reviewed calendar, for other states.
Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Washington West Virginia Wisconsin WyomingAll states
The free preview takes your state and property facts and shows the schedule Landautomate would run for you, no account needed. Every new account starts with a 30-day free Pro trial, no card required.