File Pennsylvania annual report by September 30 (LLCs)
Starting in 2025 Pennsylvania LLCs must file a $7 annual report with the Department of State by September 30 each year, with administrative dissolution penalties beginning in 2027.
What Landautomate does with this page
This guide is the reading version of our Pennsylvania rule base. In the app, the same rules become dated tasks on each of your Pennsylvania properties, timed to your purchase date, lease dates, property age, and climate, with an email before each one is due. The free preview shows a sample of that schedule for Pennsylvania in under a minute, no account needed.
Pennsylvania compliance obligations
Pennsylvania landlords commonly track 6 state and local compliance obligations, each listed below with its schedule, its sources, and the date we last verified it. Among them: file Pennsylvania annual report by September 30 (LLCs), pay Philadelphia real estate tax by March 31, and renew Philadelphia lead-safe certification every four years.
Obtain Certificate of Rental Suitability before each new tenancy
Philadelphia landlords must give each new tenant a Certificate of Rental Suitability issued by the Department of Licenses and Inspections no more than 60 days before the start of the tenancy, plus the City of Philadelphia Partners in Good Housing Handbook (Phila. Code 9-3903). An owner who does not comply cannot lawfully collect rent or recover possession for the period of noncompliance.
Pay Philadelphia real estate tax by March 31
Philadelphia real estate tax is due in full on March 31, after which interest and additions accrue at 1.5% per month.
Renew Philadelphia lead-safe certification every four years
Philadelphia rental properties built before March 1978 must be certified lead-safe or lead-free to obtain or renew a rental license. Lead-safe certificates expire after four years; lead-free certification does not expire.
Renew Philadelphia rental license annually
Philadelphia rental licenses are valid for one year from issuance, and a landlord without a current license cannot collect rent or enforce a lease in court.
Return security deposit with itemized statement within 30 days of move-out
Pennsylvania law (68 P.S. 250.512) requires providing a written list of damages and returning the balance of the deposit within 30 days of lease termination or surrender. Missing the deadline forfeits the right to withhold any part of the deposit, and a landlord who fails to return the difference within 30 days owes the tenant double the amount wrongfully held. The double damages remedy applies only if the tenant gave a forwarding address in writing, so collect and document that address at move-out.
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Seasonal maintenance for Pennsylvania
Landlords in Pennsylvania plan upkeep around a cold climate: this guide lists 10 seasonal maintenance items for Pennsylvania in calendar order, each with its timing and the date we last verified it. Among them: smoke and CO detector seasonal test, spring thaw inspection: roof and foundation, and furnace inspection before heating season.
Smoke and CO detector seasonal test
An annual full test of smoke and CO detectors (beyond battery swaps) confirms every alarm actually sounds.
Complete spring exterior inspection after winter thaw
An April walk-through catches freeze-thaw damage to roofs, masonry, and walkways before spring rains turn small defects into leaks.
Spring thaw inspection: roof and foundation
Freeze-thaw cycles crack roofs and foundations; a spring inspection catches winter damage early.
Test and service furnaces in late September
Running each heating system for a test cycle in late September leaves time for repairs before the early-to-mid October heating start in most of the state.
Furnace inspection before heating season
A pre-season furnace inspection prevents mid-winter heating failures and carbon monoxide risk.
Winterize exterior plumbing before mid-October freeze
Draining hose bibs, irrigation lines, and unheated pipes by early October prevents burst pipes and water damage. Pennsylvania's average first freeze ranges from late September in the northern mountains to mid November in the Philadelphia area, so early October covers nearly every property with margin.
Winterize exterior plumbing and irrigation
Draining exterior lines before the first hard freeze prevents burst pipes and water damage.
Clean gutters and downspouts after leaf drop
Clearing gutters in November prevents ice dams and foundation drainage problems through Pennsylvania's freeze-thaw winter.
Stage snow and ice removal plan and supplies
Contracting snow removal and stocking ice melt by mid-November reduces slip-and-fall liability and keeps sidewalks compliant with municipal clearing ordinances.
Gutter cleaning after leaf fall
Clearing gutters after leaf drop prevents ice dams and roofline water damage in winter.
Baseline upkeep for every rental
Every rental needs the same baseline care regardless of state: this guide tracks 16 recurring upkeep items, each with its schedule and the date we last verified it. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement.
CPA tax document preparation
Organized records make tax filing accurate and deductions defensible.
Gutter inspection
Clear gutters prevent water intrusion, foundation, and roof damage.
HVAC filter replacement
Clean filters protect HVAC equipment and keep energy costs down.
Insurance renewal review
Confirms coverage limits and premiums still match the property risk.
LLC annual filing prep
Keeps the ownership entity in good standing with state filings.
Lease renewal planning
Planning renewals ahead of time reduces vacancy and turnover costs.
Maintenance review
Keeps small maintenance issues from turning into expensive repairs.
Owner distribution check
Verifies owner cash distributions reconcile with rent and expenses.
Pest inspection
Early pest detection prevents structural damage and habitability complaints.
Property tax review
Reviewing assessments can surface appeal opportunities and budget changes.
Rent collection review
Confirms rent was received on time and surfaces collection issues early.
Rent increase review
Keeps rent aligned with market rates and local rent regulations.
Smoke detector battery check
Working smoke and CO detectors are a life-safety and legal requirement.
Utilities minimal-service verification
Confirms vacant-property utilities stay at minimal service so pipes, alarms, and sump pumps keep working.
Utility reconciliation
Catches billing errors and unexpected usage spikes on property utilities.
Vacant property security check
Regular walkthroughs of a vacant property deter break-ins, squatting, and unnoticed damage.
Common questions
What are the compliance requirements for Pennsylvania landlords?
Our reviewed rule base currently lists 6 state and local compliance obligations that Pennsylvania landlords commonly track. Among them: file Pennsylvania annual report by September 30 (LLCs), pay Philadelphia real estate tax by March 31, and renew Philadelphia lead-safe certification every four years. Each obligation shows its schedule, the sources it was checked against, and the date we last verified it. This guide is general information for planning reminders, not legal advice.
What seasonal maintenance should Pennsylvania landlords plan for?
The Pennsylvania guide lists 10 seasonal maintenance items timed to a cold climate, in calendar order. Among them: smoke and CO detector seasonal test, spring thaw inspection: roof and foundation, and furnace inspection before heating season. Landautomate turns each item into a dated reminder on your property calendar so the work is planned before the season arrives.
What routine upkeep should every Pennsylvania rental get?
Alongside state specific work, the Pennsylvania guide tracks 16 baseline upkeep items that apply to nearly every rental. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement. These recur on a regular schedule, and Landautomate schedules each one automatically for every property you add.
How does Landautomate verify Pennsylvania landlord rules?
Every rule in the Pennsylvania guide goes through human review before it is published, and each rule shows the date we last verified it. Each compliance obligation links the primary sources it was checked against. Laws and deadlines change, so if you believe something here is outdated or incorrect, contact us at support@landautomate.com and we will review it promptly.
More state guides
The same reviewed calendar, for other states.
See this calendar built for your own property
The free preview takes your state and property facts and shows the schedule Landautomate would run for you, no account needed. Every new account starts with a 30-day free Pro trial, no card required.