Landautomate keeps an operating calendar for independent landlords: what needs doing on a rental, when it is due, and why. This page is the New York content from our reviewed rule base. Every item below carries its sources and the date we last checked them.
This guide is the reading version of our New York rule base. In the app, the same rules become dated tasks on each of your New York properties, timed to your purchase date, lease dates, property age, and climate, with an email before each one is due. The free preview shows a sample of that schedule for New York in under a minute, no account needed.
New York landlords commonly track 6 state and local compliance obligations, each listed below with its schedule, its sources, and the date we last verified it. Among them: check whether your New York LLC biennial statement is due, file annual HPD property registration by September 1 (New York City only), and pay or credit annual security deposit interest (6+ unit buildings).
If the property is held in an LLC formed in New York or authorized to do business there, the LLC must file a $9 biennial statement with the Department of State every two years in the calendar month its articles of organization or application for authority were filed, and a missed statement shows the company as past due in state records, which can block some business transactions.
If the property is in New York City and is a building of three or more units, or a one-family or two-family home where neither the owner nor the owner's immediate family lives, it must be registered with HPD every year by September 1, or the owner faces HPD orders, civil penalties, and the loss of the right to go to court to recover possession for nonpayment of rent.
In a New York building with six or more units, security deposits must earn interest in a New York bank account and that interest, minus an administrative fee of 1% of the deposit per year, belongs to the tenant, so settling it each year the way the tenant chose (paid out, credited toward rent, or held in trust until the lease ends) keeps the deposit in order and heads off disputes at move-out.
If the property is in New York City, property tax is due July 1 and January 1, plus October 1 and April 1 for properties assessed at $250,000 or less, and quarterly payers who pay after the 15th of the due month owe interest from the original due date, compounding daily.
New York landlords must return the security deposit within 14 days after the tenant moves out, with a written itemized statement of any amount kept for unpaid rent, damage beyond normal wear and tear, utility charges owed to the landlord, or moving and storing the tenant's belongings, and missing the deadline forfeits the right to keep any part of it, so send it by certified mail with a return receipt to prove the date.
If your property is in New York City, from October 1 through May 31 you must keep occupied apartments at 68F or warmer between 6am and 10pm whenever it is below 55F outside and at 62F or warmer between 10pm and 6am regardless of the outside temperature, or face HPD violations and daily civil penalties.
The free preview takes your state and property facts and shows the schedule Landautomate would run for you, no account needed. Every new account starts with a 30-day free Pro trial, no card required.
Landlords in New York plan upkeep around a cold climate: this guide lists 6 seasonal maintenance items for New York in calendar order, each with its timing and the date we last verified it. Among them: smoke and CO detector seasonal test, spring thaw inspection: roof and foundation, and furnace inspection before heating season.
An annual full test of smoke and CO detectors (beyond battery swaps) confirms every alarm actually sounds.
Freeze-thaw cycles crack roofs and foundations; a spring inspection catches winter damage early.
Measurable snow usually reaches upstate New York between late October and mid-November, and cities such as New York City, Buffalo, Syracuse, and Albany require property owners to clear adjacent sidewalks within set times after snowfall, so lining up a snow contractor, shovels, and ice melt by the end of September avoids scrambling in the first storm and lowers the risk of slip-and-fall injuries and claims.
A pre-season furnace inspection prevents mid-winter heating failures and carbon monoxide risk.
Draining exterior lines before the first hard freeze prevents burst pipes and water damage.
Clearing gutters after leaf drop prevents ice dams and roofline water damage in winter.
Every rental needs the same baseline care regardless of state: this guide tracks 16 recurring upkeep items, each with its schedule and the date we last verified it. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement.
Organized records make tax filing accurate and deductions defensible.
Clear gutters prevent water intrusion, foundation, and roof damage.
Clean filters protect HVAC equipment and keep energy costs down.
Confirms coverage limits and premiums still match the property risk.
Keeps the ownership entity in good standing with state filings.
Planning renewals ahead of time reduces vacancy and turnover costs.
Keeps small maintenance issues from turning into expensive repairs.
Verifies owner cash distributions reconcile with rent and expenses.
Early pest detection prevents structural damage and habitability complaints.
Reviewing assessments can surface appeal opportunities and budget changes.
Confirms rent was received on time and surfaces collection issues early.
Keeps rent aligned with market rates and local rent regulations.
Working smoke and CO detectors are a life-safety and legal requirement.
Confirms vacant-property utilities stay at minimal service so pipes, alarms, and sump pumps keep working.
Catches billing errors and unexpected usage spikes on property utilities.
Regular walkthroughs of a vacant property deter break-ins, squatting, and unnoticed damage.
Our reviewed rule base currently lists 6 state and local compliance obligations that New York landlords commonly track. Among them: check whether your New York LLC biennial statement is due, file annual HPD property registration by September 1 (New York City only), and pay or credit annual security deposit interest (6+ unit buildings). Each obligation shows its schedule, the sources it was checked against, and the date we last verified it. This guide is general information for planning reminders, not legal advice.
The New York guide lists 6 seasonal maintenance items timed to a cold climate, in calendar order. Among them: smoke and CO detector seasonal test, spring thaw inspection: roof and foundation, and furnace inspection before heating season. Landautomate turns each item into a dated reminder on your property calendar so the work is planned before the season arrives.
Alongside state specific work, the New York guide tracks 16 baseline upkeep items that apply to nearly every rental. Among them: CPA tax document preparation, gutter inspection, and HVAC filter replacement. These recur on a regular schedule, and Landautomate schedules each one automatically for every property you add.
Every rule in the New York guide goes through human review before it is published, and each rule shows the date we last verified it. Each compliance obligation links the primary sources it was checked against. Laws and deadlines change, so if you believe something here is outdated or incorrect, contact us at support@landautomate.com and we will review it promptly.
The same reviewed calendar, for other states.
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The free preview takes your state and property facts and shows the schedule Landautomate would run for you, no account needed. Every new account starts with a 30-day free Pro trial, no card required.